LDC Conference Agenda Committee data protection privacy notice
Our personal records include information about our members, conference delegates and observers, members of GDPC, suppliers and sponsors. This privacy notice describes the type of personal information that we hold, why we hold it, and what we do with it. Please read this notice carefully and make sure that you understand it.
We are Local Dental Conference Agenda Committee operating at 64 Wimpole Street, London. W1G 8YS
The Agenda Committee is responsible for keeping secure the information that we hold about you. Those who have access to your personal information include members of the LDC Agenda Committee and the BDA Events Team.
Information that we hold
We can only keep and use information for specific reasons set out in the law. Below, we describe the information we hold and why, and the lawful basis for collecting and using it.
We hold personal information about you including your name, email address, telephone number. This helps us to manage your attendance at LDC Conference.
We hold information about your bank details which you have provided. This is necessary to help us manage reimbursing any expenses which may be due.
How we use your information
We need up-to-date and accurate personal information to contact you by telephone and/or email in relation to matters relating to or arising from your participation in LDC Conference.
Your information is normally used only by the Agenda Committee and BDA Events Team
We will only disclose your information on a need-to-know basis and will limit any information that we share to the minimum necessary.
In certain circumstances or if required by law, we may need to disclose your information to a law enforcement or other government agency, our insurers or legal advisers.
Keeping your information safe
We store your personal information securely on our Treasurer’s computer system and the BDA’s database. Your information cannot be accessed by those who are not members of the Agenda Committee or who do not work at the BDA. Only authorised members have access to your information (on a need-to-know basis). They understand their legal responsibility to maintain confidentiality and follow practice procedures to ensure this.
We take precautions to ensure security of the computers storing this information. We ensure that the computers holding the information are password protected and are backed-up regularly. Any information shared is done so securely with encryption.
We keep your records for 6 years following LDC Conference or Special Conference or 6 years after the end of your tenure on Agenda Committee, whichever is the longer.
Access to your information and other rights
You have a right to access the information that we hold about you and to receive a copy. We do not usually charge you for copies of your information; if we pass on a charge, we will explain the reasons.
You can also request us to
- Correct any information that you believe is inaccurate or incomplete. If we have disclosed that information to a third party, we will let them know about the change.
- Erase some of the information we hold, including some contact details. For financial reasons, we may be unable to delete payment information for 6 years.
- Stop using your information for some, non-essential purpose.
- Stop using information if you believe the information is inaccurate or you believe we are using your information illegally.
- If you have given consent for us to use your personal information for a particular purpose, you may withdraw your consent at any time and we will stop using your information for that purpose.
If you do not agree
If you do not wish us to use your personal information as described, please discuss the matter with us. If you have any concerns about how we use your information and you do not feel able to discuss it with the Agenda Committee, you should contact The Information Commissioner’s Office (ICO), Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF (0303 123 1113 or 01625 545745).
Date: 26 February 2021
Review date: 26 February 2023