Looking forward to welcoming you to Newcastle!

Thursday 5 – Friday 6 June 2025
Hilton Newcastle Gateshead 

Dear Colleagues,

I am very much looking forward to welcoming you all to Newcastle for our Annual Conference of Local Dental Committees. I would like to say a big thank you to the Agenda Committee and the entire team at the BDA who have played a massive part in setting an agenda and finding a venue which I am certain will make for a magnificent conference.

The first day will be dedicated to resilience and we have a number of speakers to address this incredibly important aspect of our working lives. Some from within the field of dentistry and some from outside providing a ‘non-dental ‘perspective. Friday will be dedicated to motions, and I would urge open discussion. If you disagree with something, please stand up and tell us why!

The Thursday night black tie event is always a highlight of the dental calendar and I look forward to welcoming Sir Steve Redgrave to give us some insights into how resilience fitted into his professional world.

Please find following some specific information to help with preparations ahead of the event.

MOTIONS
Please read the list of motions contained in the papers ahead of the event and submit any requests for changes to the wording of motions to This email address is being protected from spambots. You need JavaScript enabled to view it. by 12 noon on Tuesday 27 May. In line with Standing Orders and of course to ensure an efficient use of the limited time available on the day, requests for changes to motions will not be accepted on the day of the event. 

VOTING PERMISSIONS
To ensure correct voting permissions at the Conference please check you are registered in the correct capacity (see delegate list enclosed). If you have registered for the conference as a GDPC member but no one is attending from your LDC it is recommended you amend your registration to that of LDC Representative so you can vote on your LDC’s behalf. Please contact Fiona Feltham as soon as possible (This email address is being protected from spambots. You need JavaScript enabled to view it. / 020 7563 6876) to update your voting permissions. The same applies if you are due to attend as the Observer, but a change in circumstances has found you taking on the role of Representative.

LDC Representatives – voting
LDC Representatives are required to bring a smartphone or tablet along to the event this year to participate in the voting. Further details will be provided in due course to those eligible to vote during motions and elections.

NOMINATIONS
Nominations can be made in advance and/or from the floor as advised in standing orders.  

CONFERENCE DINNER – Thursday 5 June
The Conference Dinner will take place on the Thursday evening also in the Gateshead Suite at the Hilton Newcastle Gateshead. The evening begins with a drinks reception at 19:00 and seats should be taken for dinner at 19:45. Dress code is black tie. If you have not booked but would now like to attend, please contact Fiona to ensure you can be accommodated (This email address is being protected from spambots. You need JavaScript enabled to view it. / 020 7563 6876).

EXHIBITION
We are grateful to Practice Plan and Wesleyan who are jointly sponsoring this year’s event. They will be joined on the day by an array of other exhibitors with products and services of interest to delegates. The support of these companies is incredibly valued. Please do take the time to visit the exhibition during the breaks.

ACCOMMODATION, TRAVEL AND EXPENSE CLAIMING
If you have not yet made accommodation arrangements and need assistance booking somewhere to stay, please contact MICE Concierge the appointed hotel agents on 01438 908 770 / This email address is being protected from spambots. You need JavaScript enabled to view it.

Information to help with travel arrangements and expense claiming (including the appropriate claim forms for LDC Reps and GDPC members) can be found on the website.

To help you with your travel plans it may be useful to highlight that conference on the Thursday will commence at 13:00 with lunch served from 12:00. Conference will conclude at 13:00 on Friday with lunch served until 14:00.

CONFERENCE PAPERS AT THE EVENT
https://www.ldcuk.org/papers
Conference papers are added to the LDC Conference website too listed as individual items for ease of reference during the event. Hard copies will not be provided on the day but details of each motion will be displayed on the AV screens.

A joining instruction email will be sent to all delegates a week prior with a final summary of information. To cover any amendments Conference papers will be recirculated at that point also.

I look forward to seeing you in Newcastle!

Best wishes

Charlie Daniels

Chair of LDC Conference 2025