Accommodation arrangements

This year three hotels will be used for accommodation. We have allocations of bedrooms arranged at all three properties and reservations are being managed by our appointed accommodation agent MICE Concierge.

  • Hilton Newcastle Gateshead, Bottle Bank, Newcastle, NE8 2AR
  • Copthorne Newcastle, The Close Quayside Newcastle upon Tyne, NE1 3RT
  • INNSiDE by Meliá Newcastle, River View, Bridge Court, Newcastle, NE1 3BE

The Copthorne and INNSiDE hotels are located on the quayside, across the river from the Hilton Newcastle (less than a 10 minute walk away, across the swing bridge).

Rooms are available on a first-come-first-served basis.

You will be prompted to book accommodation online as part of the event registration process.

When booking your accommodation, it is very important to register as the correct ‘type’ of attendee:

  • LDC Representative
  • LDC Observer
  • GDPC member
  • Other

 

Why? This ensures we can apply accommodation costs to the correct funding body.

The Thursday night room charges for:

  • LDC Representatives are billed to the LDC Conference Fund
  • GDPC members are billed to the BDA
  • Observers are liable for their own hotel charges.

A credit card number is required to make your reservation but will only be charged in the event of non-arrival or late cancellation.

Additional nights and extra guests can also be booked via the agency and the additional costs involved must be settled by individuals on check-out. Should you wish to book extra nights please register for the event and make a booking for the main Thursday night first, and then follow-up afterwards with MICE Concierge to get the extra nights added to your reservation.

Please contact MICE Concierge with any accommodation queries:

Tel:      01438 908770

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Hotel booking deadline

Accommodation will be assigned from our rooming blocks on a first-come-first-served basis.

Please note the release date for all un-allocated bedrooms is Friday 4 April so please ensure you reserve your room before this date to guarantee availability and discounted rates.

Hotel cancellation deadlines

Hotel rooms may be cancelled until Thursday 24 April without penalty. After this date please be aware the properties may enforce cancellation charges.